Job Description
Citadel Source are pleased to be working exclusively with an established and growing organisation in Bristol to recruit a Purchase Ledger Manager into their finance team. This is a fantastic opportunity for an experienced Purchase Ledger professional to take ownership of the end-to-end purchase ledger function while leading and developing a small team. The role offers a strong balance of hands-on purchase ledger responsibility, team leadership, stakeholder management, and process improvement. You'll play a key role in ensuring invoices are processed accurately and efficiently, supplier accounts are well managed, and the wider finance function continues to operate effectively.
About you
You are an experienced Purchase Ledger professional with previous experience managing or supervising a team. You have a strong understanding of the end-to-end purchase ledger process, including invoice processing, coding, VAT, supplier statement reconciliations, and payment processes.
You're highly organised, detail-oriented, and comfortable managing competing priorities and deadlines. You'll also have a continuous improvement mindset, looking for ways to improve processes, introduce efficiencies and use data to improve performance. Strong communication skills are essential, as you'll work closely with suppliers, internal stakeholders, and colleagues across the wider finance function.
As a Purchase Ledger Manager, your responsibilities will include, but not be limited to:
- Managing and overseeing the end-to-end purchase ledger function
- Leading, developing and supporting a team of three Senior Accounts Assistants
- Maintaining your own allocation of key purchase ledger accounts
- Ensuring supplier invoices are accurately processed, authorised, coded and VAT is correctly treated
- Ensuring invoices and supplier payments are processed accurately and within agreed deadlines
- Monitoring purchase ledger KPIs and producing regular performance reports
- Preparing weekly Purchase Ledger Aged Creditor reports
- Completing and overseeing supplier statement reconciliations
- Investigating and resolving supplier account queries and discrepancies
- Managing supplier and bank detail set-up processes in line with financial controls
- Overseeing the purchase ledger inbox and ensuring queries are managed within agreed SLAs
- Reviewing and optimising supplier payment processes, with consideration for cash flow and resource requirements
- Managing and developing employee expenses and credit card payment processes
- Supporting the month-end management accounts process, including prepayments, creditor balances, and accruals
- Assisting with transactional data input where required
- Preparing and distributing relevant purchase ledger reports
- Supporting internal and external audit requirements
- Providing support to senior members of the finance team when required
- Identifying opportunities for process improvements and driving greater efficiency across the function
- Supporting the wider finance team with ad-hoc projects and tasks
What the client is looking for
- AAT qualification or equivalent professional accounting qualification
- Previous Purchase Ledger experience
- Experience managing or supervising a Purchase Ledger team
- Experience working within a Purchase-to-Pay / Purchase Ordering environment
- Strong understanding of supplier invoice processing, coding, and VAT
- Experience completing control account and supplier statement reconciliations
- Strong Excel and Microsoft Office skills
- Experience working with financial systems and databases
- Excellent attention to detail and accuracy
- Strong organisational skills with the ability to prioritise workloads and manage deadlines
- Excellent communication skills, both written and verbal
- Confident dealing with suppliers and internal stakeholders
- A proactive approach to problem-solving and process improvement
- Ability to analyse data and use reporting to identify trends and improve performance
- Experience managing and developing team members
- Ability to work independently while also contributing effectively as part of a wider finance team
What the client has to offer
- Annual salary of up to £43,000
- Hybrid working – 1 day a week in office
- Management-level position with responsibility for a key finance function
- Leadership responsibility for a team of three Senior Accounts Assistants
- Opportunity to influence and improve purchase ledger processes
- Broad exposure across the wider finance function
- Supportive and collaborative working environment
- Genuine opportunity for professional development and progression
- Opportunity to work closely with senior finance stakeholders
- A role where you can make a tangible impact on the efficiency and performance of the finance function
Sound like a good fit?
If you are interested in this position, please reach out to Harry Harvey at Citadel Source at harry@citadelsource.com.